5 Things You Need To Know About Choosing A Wedding Planner

By Hannah Chambers | August 17, 2018
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You know, getting married isn’t just about picking the most legendary wedding hashtag and making sure you look hotter than all of your bridesmaids. There’s a lot of other stuff to think about too, like whether you’re going to hire a band or a DJ, and I guess, if you’re going to like, want to spend the rest of your life with your fiancé. Luckily, there’s a whole industry of professionals who you can literally pay to help you get your sh*t together. Just make sure you’re at least competent enough to pick the right event planner. Although I haven’t actually ever planned a wedding, I do work in the wedding industry and have seen a f*ck ton of brides and event planners bicker over things as simple as the color of an RSVP envelope, so I feel pretty qualified to tell you what to avoid when choosing a wedding planner.

Don’t Hire An Event Planner If You Don’t Need One

Sure, an event planner can make planning your Big Fat Instagram-Worthy Wedding a lot easier, but if you have a really small budget or are just holding an intimate ceremony in like, Tulum, you probably don’t even need one. If you’re looking for someone to choose all your vendors and design every aspect from invitations to the farewell brunch napkins without much input from yourself, then yeah, you’re going to want a bomb event planner. If you’re not sure what kind of help you need, shop around a bit and think about what kind of services you’ll need. Oh and, P.S., if you already have a venue in mind, see if they have onsite planners, because that will might make your life a lot easier.

Don’t Hire A Planner If You Really Need A Coordinator

Can’t decide if you need an event planner or an event coordinator? Approach the whole situation like most college dudes approach dating and ask yourself, how much time do you really want to spend with this betch? A wedding planner is basically the chick that will force you to apple picking in the fall, and a coordinator is more like that unsaved number you booty call in the final hour.

If you’re looking to work with someone who will basically be your right hand from the moment you get engaged until the very last minute of your reception, you’re going to need a wedding planner. If you’re willing to pay for it, this betch will plan all of the tiniest details, from deciding whether you’ll use a wreathed or a double monogram to picking the fruit that’s going to garnish the mimosas at your bridal shower.

If you’re looking to work with someone who will tackle the tasks you can only think about when you’re on Adderall, you’ll need a wedding coordinator. You’ll typically work with a coordinator for a few weeks or months leading up to your wedding. They can do as little as just making sure the tables are properly set for your reception, or as much as planning your seating arrangements so your drunk uncle doesn’t end up anywhere near your future mother-in-law.

Don’t Wait Until It’s Too Late To Hire Someone

If you’re feeling totally overwhelmed, it’s actually better to start making decisions about wedding planners as early as possible. That way, even if you only need someone during the month of your wedding, you can hire a planner before it’s too late, and won’t end up with someone sh*tty. Also, keep in mind that literally every aspect of your wedding will run on its own timeframe and event planners and coordinators should have a pretty solid grasp on that. If you have no idea when you’re supposed to create a seating chart, send your guest list to a calligrapher, or pick your wedding cake, sitting down with a planner as early as possible to at least build out that timeline will be really helpful. 

Don’t Just Hire Your Friend Who’s Self-Described Type A

Oh, your best friend from high school had so much fun planning her own wedding that she now wants to become an event planner? Have you ever seen the episode of Friends where Monica basically ruins Phoebe’s wedding? Don’t let that happen. It’s definitely a good idea to pull a Blair Waldorf and enlist her as a minion to put your hotel bags together or whatever, but if your wedding budget allows, hire an actual professional. Unless you want to lose a friend over table linens, it’s better to work with a total stranger to whom you can send low-risk passive-aggressive emails back and forth. A real event planner will help your day go off without a hitch, and might even have connections with wedding vendors that could possibly help you cut costs elsewhere.

Don’t Just Pick The First Planner You Find

I mean, I get it. Sometimes you see a really great photo of a tablescape on Instagram and you’re like, “I want the person who is responsible for this beautiful creation to be responsible for my whole entire life.” There’s just something about a perfectly coordinated charger and table runner that makes you want to trust someone with everything you’ve got. But like, you’re probably going to have to spend a lot of time with this person, and your wedding is kind of a really big deal, so don’t just jump into this as quickly as you swiped right on your fiancé. If you’re not really sure where to look, start with the major vendor lists, like Wedding Wire, Wedding Chicks, and The Knot. If you’re overwhelmed by the bazillion options, try looking through more niche wedding websites that fit the aesthetic you’re looking to create. For example, if you’re into having everything blush, rose gold, and monogrammed, check out Style Me Pretty. If you’re obsessed with the idea of making your bridesmaids do something edgy, like wear customized leather jackets, try Green Wedding Shoes. There is literally a wedding blog for every kind of wedding you could ever want to throw, so even if you’re like, planning a Disney themed sh*t show, you can probably find the right event planner online.

Images: Unsplash; Giphy (3)