“Plan a wedding,” they said. “It will be fun,” they said. Like many others, I do not have a single clue what I am doing when it comes to wedding planning. I’ve relied heavily on friends who know the ins and outs, and what I thought would be the most enjoyable part of the process has turned out to be the least. I’m talking venue hunting.
Seeing venues is fun, so I don’t mean to hint otherwise. The problems lie less in what you see, and more in what you don’t. While the limit does not exist for questions you should be asking when touring venues, here are some must-ask queries with answers that may surprise you.
1. Do You Have A Designated Ceremony Area?
If you plan on hosting your ceremony at a different location than your reception, you can skip this question. If you plan on hosting onsite, do a little digging about the venue offerings for a ceremony. For starters, can they host the ceremony? If they can, is there a designated area for the ceremony? I recently toured a venue, and when asking if I could host a ceremony on site the host replied “yes”. I asked to see the ceremonial site and they then pointed to a small patch of makeshift grass between two parking lots. While it took physical restraint to not gasp and/or laugh, it was seriously eye-opening that even the most beautiful venues aren’t always what they seem. The other kicker is the ceremonial fee, which is a self-explanatory fee for hosting your ceremony on site. According to WeddingWire, the average cost in the US is $600, but for big cities like NY and LA, expect something closer to $2,000.
2. Do You Have A Bridal And Groom Suite On Site?
I’ll be the first to say the bride is the *most* important on the wedding day (bridezilla in the making here), but I want my groom to be treated like a king as well. I was shocked to see how many venues only had one wedding suite, which meant only one of us could get ready on site. My fiancé is irrationally laid-back and would get ready in the parking lot if he had to, but not all couples are comfortable with a single-suite venue. While it may seem minor right now, it’s important to think about what getting ready offsite day-of means for the person who chooses to do so (renting a hotel suite, renting a large car or limo for wedding party, etc.).
3. Can I Bring A Hair And Makeup Team To The Bridal Suite?
THIS is a question I can’t believe I had to ask at venues. To me, a bridal suite was an obvious getting ready location for myself and my bridesmaids. However, I quickly learned this is not always the case. Some venues do NOT allow you to physically get ready in the suite. They must arrive with hair and makeup done, with no outside vendors allowed in to help prepare the wedding party. Personally, I am really looking forward to getting ready with my bridesmaids all together in the bridal suite, and then waltzing out the door and into the ceremony, so this was an important ask in my book.
4. What Are The Different Rates?
I semi knew this was a “thing” going into venue touring, but I was honestly shook at how drastic the price differences were between “on” and “off-peak” months, Friday/Saturday/Sunday, and time of day. Most venues break down their pricing first by month, with May, June, August, September, and October being the most popular (and therefore, the most expensive) months. From there, choosing your day of the week also dictates the price, with Saturday being the most expensive. AND FROM THERE, the time of day further influences the pricing. A daylight wedding (typically 12pm to 5pm) is often discounted, whereas an evening wedding tends to be more expensive (typically 6 or 7pm to 12 or 1am). So, be warned that Saturday night wedding at sunset in summer WILL impact your budget more than you want it to (I’m talking double the price of a Sunday daytime wedding in April).
5. Where Do The Extra Fees Go?
Venues with in-house catering will charge a per plate fee which covers the guests’ attendance and dinner/open bar. Venues who allow you to bring outside vendors will often charge a flat venue rate. But one thing common across the board is the added 20-25% “service charge”. What is this, you may ask? No, it’s not to compensate the waitstaff, the bartenders, or the cleanup crew. It actually typically goes towards any collateral damage (broken plates, carpet stains, etc.), and the rest goes into the owners’ pockets. If, on a venue tour, you ask what the fee goes to and you hear “it goes back into venue upkeep”, be aware of what this *really* means. It may bother you, or you may be fine with it. If you ask about the service fee going toward service and you’re told that the waitstaff makes “regular minimum wage” instead of “servers minimum wage”, just note that you will be tipping another 20% on top of your 20% service fee and 8.875% tax fee (and a potential cleaning fee). Just to put this in perspective, if your wedding is $50,000, with the fees, cleaning, and gratuity, you’ll actually be spending about $75,000. I know, I was just as shocked as you are rn!!
6. Do You Require Chair Rentals?
Add this to the list of questions I didn’t know I had to ask. For reasons unknown, I assumed with a wedding venue came chairs and tables and normal seating arrangements. For many venues (especially those with in-house catering) this is true, but not for all. Some venues require chair rentals for the space, and this is what I call annoying. Add it to the category of “fees I never thought I’d have to pay.”
7. Do You Require Preferred Vendor Use?
If you have specific vendors in mind ahead of time, this question is an important one for you. Most, if not all, venues have a list of preferred vendors—vendors they work with often, trust to work in their space, and recommend to their clients. Choosing these vendors often come with perks such as no plate fee for the vendors working the wedding, no insurance cost, and the obvious (and best) perk, discounts. That being said, some venues require you choose a vendor from their lists (this is especially true for flowers and DJs) and is something to confirm before falling in love with a venue or outside vendor.
8. How Many Hours Are Included In Rental Space?
This question is semi self-explanatory, but an important ask. How many hours are “included” is a polite way of asking can I come in early? Can I stay late? Will there be more fees for those extended hours outside of my actual party? How long is my actual party? Get those answers and avoid those fees!
9. Is Parking Available And Included?
Oh hey there, another fee. Parking on premises isn’t always included, but when it is, you can guarantee it comes with a fee. There are often different “levels” to this parking fee. Typically, couples can choose to play a lot flat fee which allows their guests to park for free, but park themselves. There’s also the option to have the guests pay for parking, which feels really reasonable to some and really jarring to others. But, if you’re feeling fancy, there’s also the option to have a valet service for all guests driving in, and this is where it gets pricy. Worth it? Only you reading this can be the judge of that.
10. Do You Offer A Planner?
While some people choose to go the route of planning their own wedding in full (me), others (people smarter than me) go the route of hiring a planner. Planners have pros and cons—pros being the fact that they know what they are doing, cons being that they often work with specific vendors and venues and may be biased with their recommendations. But, the most ideal situation (in my eyes) is finding a venue you love that assigns you a planner to help handle the rest of the arrangements. This person works specifically for your venue, so they know every single issue you may run into, and therefore are perhaps the most powerful point of contact throughout the entire process. It’s good to know if your venue offers a person to help, how far out they begin helping you, and if they are included in your package.
While there are an infinite amount of obvious questions to be asked, these are the questions you don’t want to forget about. Happy planning!
Images: Abby Savage / Unsplash; GIPHY (10)
This past weekend, The Bachelor‘s Arie Luyendyk Jr. and Lauren Burnham got married. (Really thought I’d never have to spell “Luyendyk” again. Pretty mad that I do.) While some fans are annoyed that the wedding wasn’t aired on live TV, I’m sort of grateful we were spared a six-hour episode of The Bachelor on Monday night. (My liver couldn’t handle it.) And luckily, an anonymous source gave PEOPLE all the details of their wedding. So I, personally, feel like I was there and intend to judge the whole affair as though I was.
We already knew they were getting married in Maui, at an old “processing factory for sugarcane” (according to Wikipedia) called Haiku Mill. If they did not write their vows in haikus, I will be simultaneously relieved and very disappointed. (“Once I met Lauren / I was like, ‘nah, Becca K’ / Then I changed my mind”.) An old processing factory doesn’t sound the most romantic, but pictures of the venue are actually pretty stunning. Very real-life fairytale, which, if Lauren’s Instagram captions are any indication, is exactly what she’s going for.
PEOPLE’s coverage continues by reminding me that Arie and Lauren have a 10-year age difference, and that they only got engaged 10 months ago. (Ten. Months. Doesn’t it feel like a f*cking decade has passed?) As for the ceremony itself, PEOPLE reports that they “wrote their own vows,” and both “got choked up.” Arie’s grandparents acted as ring bearer and flower girl, which is actually pretty f*cking cute. As is PEOPLE noting that they got the “biggest laughs,” and that the grandma “really connected with everyone.” Hey, maybe his grandma can be the next Bachelorette! I’d tune in as long as they promise Arie won’t be on it.
In terms of visuals to judge, only Bachelor producer Megan Firestone dared to break what I’m sure was an ironclad no social media rule. Her post has sadly since been deleted (and she may or may not be holed up in an ABC torture chamber as we speak), but I can tell you that Lauren looks like a princess (the hair!!), and Arie and Lauren look very happy. The only suspicious things about this picture are
how well-lit it is when every candid of me at a party looks like I just crawled out of the underworld how extremely not pregnant she looks. Whatever Fit Tea she’s drinking, I want it. Thankfully, we do have one Instagram of the wedding, courtesy of Rachael Wolfner, who is doing the lord’s work.
View this post on Instagram
Here’s to love and the Luyendyks! ???? Last night was so magical! Congrats @laureneburnham & @ariejr!
Finally, no coverage of Arie and Lauren’s wedding would be complete if we didn’t discuss the most-cherished guest: Baby Girl Luyendyk (Jr.??) As we already knew, Arie and Lauren are expecting a baby. But if you didn’t follow their baby’s Instagram (I hate me too), you might not have known that they are expecting a baby girl! I’ll be accepting a running list of baby name guesses in the comments.
Other useful tidbits included on this Instagram include regular updates on the baby’s size (fig! plum! taco!) and cheeky details about Lauren’s personal life, like how she’s learning Dutch and plays Mozart for her baby. It feels totally weird to be making fun of someone who looks better six months pregnant than I do now, but come on. She’s writing full paragraphs in the voice of a fetus and it’s hilarious.
View this post on Instagram
Aloha friends! Today I’m 19 weeks old and the size of a mango ???? (how fitting right?) I’m so happy you all know that I’m a girl! It was such a fun week telling the world and now Mom and Dad can finally start buying me clothes 🙂 So this week a lot of stuff is going on in here. My body is covered by vernix which feels like swimming in cream cheese… weird I know but it’s good for my skin. Working on my glow for my grand appearance. I’m also growing my first little hairs on my head Mom and Dad both are picturing me blonde but you never know! Well gotta run, Mom and Dad are getting married this week and it’s hard to type with Mom moving around so much!
Here’s hoping the wedding went off without a hitch, that the couple whispers “I love that” to each other into old age, and that they have a happy, healthy blond baby! I draw the line, however, at watching a Baby Luyendyk spin-off.
Images: Giphy; People; Instagram; Instagram